2012 COSTHA Annual Forum - Attendee Frequently Asked Questions
REGISTRATION
When will registration open? What are the registration rates for the early bird discount and regular registration rate?
Registration will be open soon!
What does my registration fee include?
Registration fees include access to the Kick-Off Reception, Meet the Regulators Reception, Luncheons, Forum meetings, breakfasts, and networking on Tuesday and Wednesday, Industry Roundtables (please note that the Air Carrier Roundtable is limited to Air Carriers), and the General Session.
What events are in addition to my registration fee?
Sunday Night Ice Breaker/Socializer, Training Courses/Workshops, and Spouse/Guest Reception Registrations.
Where do I mail my meeting registration payment?
Please mail your registration payment to: COSTHA, 10 Hunter Brook Lane, Queensbury, NY 12804, or to COSTHA,
7803 Hill House Court / Fairfax Station, VA 22039
What should I do if I want to register, but my company is paying by check and it will take some time to process?
Please submit your registration at any time, and we will send you an invoice. The online registration form will be available soon.
What type of credit cards do you accept?
American Express, VISA, MasterCard, and Discover cards.
Do you accept purchase orders?
Yes. Please specify the purchase order number on your registration form.
I am not a member of COSTHA but my co-worker is and cannot attend. Can I use their membership to register at the member rate?
Yes, other individuals within a member organization may utilize the member discount.
I want to register now for the meeting, can I add events or edit my registration at a later date?
Yes. Please call the COSTHA office to edit your registration at 703-451-4031. Please note that classes/social events may fill up, so we recommend you sign up early.
Who can attend the COSTHA Annual Forum?
The Forum is open to anyone interested in information related to the dangerous goods transportation industry. Attendees represent a large cross section from all aspects of the hazardous materials/dangerous goods transportation industry including chemical, automotive, pharmaceutical, cosmetics and fragrance manufacturers as well as freight forwarders, shippers and carriers by all modes.
Will I receive a confirmation of my registration?
A confirmation of your registration will be sent to you via email soon after registering on-line or via phone. You will also receive a confirmation letter in the mail which includes details about your registration and the Annual Forum. If you paid by credit card, a receipt will be mailed with your confirmation letter. If you have questions about your registration, please do not hesitate to contact the COSTHA office at 703-451-4031.
Will I be refunded if I have to cancel my registration?
Cancellations received by March 25, 2012 are refunded in full. After that date a processing fee will be applied.
HOTEL/TRANSPORTATION
What hotels have been reserved? What are the rates?
This year the Annual Forum will be held at the Hilton Savannah DeSoto, Savannah, GA.
15 East Liberty Street,
Savannah, GA 31401. Phone:
(912) 232-9000.
Can I make my hotel reservations now?
Yes. Please make your reservations directly with the hotel by calling (912) 232-9000. Specify COSTHA Annual Forum attendance for the specially discounted rate of $169 per night, single or double occupancy. Make your reservations early to ensure availability at the discount rate.
Will transportation be provided during the conference?
Transportation to and from the Airport:
Shuttle Service: Call K-Shuttle (877-243-2050)
Taxi: approximately $25.00
Is there parking at the hotel?
Yes, discounted self-parking available at $10 per overnight vehicle.
EXPO
Each year at the COSTHA Annual Forum & Expo we partner with companies and organizations to create an exciting and innovative Exhibitor Show for the hazardous materials/dangerous goods industry.
Review a list of Exhibitors and a map of the Exhibitor Floor here - http://www.costha.com/2012Forum/VirtualExhibit2012.cfm
Please click here for exhibitor frequently asked questions (FAQs)
EVENTS
There are many events at this year’s COSTHA Annual Forum that you won’t want to miss - Click here to download the brochure.
What night is the opening event and an opportunity to explore Savannah?
The famous COSTHA Sunday Night Ice Breaker event is on April 22, 2012, join us for dinner and an adventure and meet your counterparts from around the globe in a small informal environment before the meeting begins. Guests and spouses welcome.
Can I purchase additional event tickets for my spouse/guest? How much do they cost?
Yes, spouse/guests tickets are available for the Sunday Night Ice Breaker ($35 per person), and the Monday and Tuesday Receptions ($35 for both events).
I am bringing my family with me, will there be activities for them to enjoy at the forum?
Family and friends will LOVE Savannah - so invite them to join you! Spouse/guests are welcome to attend COSTHA’s Famous Sunday Night Ice Breaker and the Monday and Tuesday evening receptions for a special discounted price.
What else is there to do in Savannah?
Click here for Savannah attractions the week of April 22, 2012.
GENERAL
What is the dress code?
We want you to be comfortable so you can enjoy your meeting experience! Therefore, business casual dress is strongly encouraged. We suggest bringing a light sweater or jacket with you during the day as meeting rooms are air conditioned.
How can I become a speaker at the Annual Meeting?
Please contact chris@costha.com for more information.
Will I receive a badge in the mail before the meeting?
No. You will receive your badge and forum information when you check in at the registration desk at the meeting.
2012 COSTHA Annual Forum - Exhibitor Frequently Asked Questions
EXHIBITING / BOOTH INFORMATION
How do I become an exhibitor? Do you have to be a COSTHA member to exhibit?
Exhibiting at the COSTHA Annual Forum is a benefit of membership and is offered to platinum sponsors and past exhibitors on a first come first serve basis before it is opened up to the general membership. You must be a member of COSTHA in order to exhibit.
For membership information, please click here.
When can I register the people working in my booth? How many persons can my company send?
Registration is open. Exhibiting companies may register two (2) persons per 8x10 booth. Platinum sponsor exhibiting companies may register three (3) persons per 8x10 booth.
My company has used up all our exhibiting personnel registrations. How do I register?
Exhibitors may then register at the attendee rate using the online registration form - http://www.costha.com/2012Forum/Registration2012.htm. Please indicate the booth/platinum sponsor on your registration form.
What is included in the booth prices?
- 8’ x 10’ draped booth
- Booth identification sign
- Skirted table (2’ x 6’)
- 2 chairs, waste basket
- Free admission for two to the COSTHA Forum (three for Platinum Sponsors)
- Pre-Show complete attendee list
When is exhibitor move-in and move-out?
Exhibitor move-in begins on Monday, April 23 at 11:00 am. Move-out begins when the show is announced closed on Wednesday, April 25. Please see exhibit show hours below.
What are the exhibit show hours?
- Monday, April 23 Installation 11:00am - 5:00pm
- Monday, April 23 Show Hours 5:30pm - 7:00pm
- Tuesday, April 24 7:00am - 7:00pm
- Wednesday, April 25 7:00am - 11:00am
- Wednesday, April 25 Dismantle 12:00pm - 3:00pm
- Wednesday, April 25 Empty containers will be returned after 12:30pm
- Wednesday, April 25 Carriers must be checked in by 1:00pm
- Wednesday, April 25 All exhibitor materials must be removed by 3:00pm
What is the cancellation policy for exhibitors?
Any notice of cancellation must be in writing to COSTHA and shall not be effective until it is received by COSTHA. If Exhibitor cancels its participation after January 2, 2012, or fails, for any reason to utilize the space, such cancellation or failure to utilize the exhibit space shall be considered a default on Exhibitor's part and Exhibitor shall remain liable for, and shall pay to COSTHA, the total rental amount of its exhibit space. Should Exhibitor cancel its participation prior to January 2, 2012, all sums paid by the exhibitor less a service charge of 50% of the net contract price will be refunded.
How do I get an exhibitor hall badge only?
We do not have a rate for persons planning to visit the exhibit hall only. All guests must be registered for the forum, please see registration form here - http://www.costha.com/2012Forum/Registration2012.htm
I want to do a mailing to pre-registered attendees. Can I get the list?
We are happy to offer the list of pre-registered attendees as a part of the booth fee. The list of pre-registered attendees will include name, title, organization, demographic information, and mailing address, depending on what the attendee notes in their registration. The list will be available approximately one month out. COSTHA members have requested that we not share phone or fax numbers; this information will not be distributed to exhibiting companies under any circumstances.
Can I apply for exhibit space online?
Please email chris@costha.com for exhibitor information.
Can I apply for next year’s exhibit at this year’s meeting?
Exhibiting at the COSTHA Annual Forum is a benefit of membership and is offered to platinum sponsors and past exhibitors on a first come first serve basis before it is opened up to the general membership. You must be a member of COSTHA in order to exhibit.
For membership information, please click here.
My question is not here! Who should I contact?
We’re sorry that we could not anticipate your needs. Please email us at mail@costha.com or call us at 703-451-4031 so we can assist you!
